UMYFP Constitution and By-Laws

UMYFP Logo

The United Methodist Youth Fellowship in the Philippines
Constitution and By-Laws


2007 Constitutional Convention

City of Malolos, Bulacan

July 7-8, 2007

 

Ratified during the 30th National Youth Conference

San Nicolas UMC, San Nicolas, Pangasinan

April 22-26, 2008

 

Amended during the 33rd National Youth Conference

Green Papaya Hotel & Resort, Silang, Cavite

April 7-10, 2014

UMYFP Covenant

We, of the United Methodist Youth Fellowship in the Philippines,

Answer God’s call to be the Christian Community,

A fellowship of worship, study, and service,

Alert and responsive to God’s action in this age

And to His seeking love in Jesus Christ, To the end that:

In TRUTH, we may know ourselves as His own;

In FAITH, we may be obedient to His will; and

In LOVE, we may fulfill His mission among all people.

 

UMYFP MOTTO

“Christ Above All”

Preamble

We, the youth of the United Methodist Church, inspired by the life and ministries of Jesus Christ, to build a dynamic and democratic youth organization with a deep religious experience and fellowship with Him, that will fulfill His mission for all young people, for the Church, for the nation, and for all humanity, do ordain and promulgate this Constitution.

Article I

NAME OF THE ORGANIZATION

The organization shall be known as the United Methodist Youth Fellowship in the Philippines or UMYFP. It shall be known in Filipino as the Kapatiran ng Nagkakaisang Kabataang Metodista sa Pilipinas or KNKMP. It shall be referred to in this Constitution as the “Fellowship.”

Article II

OBJECTIVES OF THE FELLOWSHIP

The Fellowship is committed to the following objectives:

Section 1. To undertake the supreme task: to know Christ and make Him known.

Section 2. To lead all young people into a deep religious experience and fellowship with Jesus Christ.

Section 3. To train leaders who will properly administer their areas of influence in The United Methodist Church and in the society.

Section 4. To equip the youth with the knowledge of the doctrines, principles, and resolutions of The United Methodist Church.

Section 5. To empower the youth to actively participate in the direction-setting and decision-making of The United Methodist Church.

Section 6. To support connectional youth ministry within the structure of The United Methodist Church.

Section 7. To advocate for the needs of, concerns of, and issues affecting the youth in the church and in the society, enabling them to religiously participate and faithfully contribute to nation building.

Section 8. To provide opportunities for mission and evangelism.

Section 9. To promote and strengthen ecumenical ties.

Article III

MEMBERSHIP

Section 1. Definition of a Member

An official member of the Fellowship shall be a member of The United Methodist Church who is 12-23 years old.

Section 2. Responsibilities of a Member

Members of the Fellowship should be faithful members of the Church, abide by the Constitution and By-Laws of the Fellowship, fulfill the UMYFP Covenant, and meet the membership duties as agreed upon by the Fellowship of the level concerned.

Section 3. Youth in Full-Time Ministry

All youth within the age range of the Fellowship who are in ministerial or deaconess work, except those who are in preparation for the same, shall not qualify for official membership. They shall, however, serve as Youth Coordinators when appointed by the Church upon the recommendation of the Fellowship. In all levels of the Fellowship, these Youth Coordinators shall serve as ex-officio members. Those in preparation (accepted as candidates for ministry, engaged in theological studies, or accepted as student deaconesses) shall not qualify to any elective position.

Article IV

STRUCTURE

Section 1. The Basic Unit

The basic unit of the Fellowship is the local chapter composed of all official members of the Fellowship in a local church.

Section 2. Levels and Composition

All Local Chapter UMYFP in a given district shall compose the District UMYFP; all District UMYFP in a given annual conference shall compose the Annual UMYFP; all Annual Conference UMYFP shall compose the National UMYFP.

Article V

THE YOUTH CONFERENCE

Section 1. The Youth Conferences and their Authority

The National Youth Conference shall have the supreme authority over all levels of the Fellowship. In the annual conference, district, and local chapter, the highest policy-making, authorizing, and deciding body is the Youth Conference of that level.

Section 2. Composition of the Youth Conference

The Youth Conference in each level shall be composed of the following: A. National Youth Conference

1. The voting members are:

a. the National UMYFP Officers;

b. the Annual Conference Presidents or the duly authorized representative; and

c. five (5) representatives from each regular or provisional Annual Conference chosen proportionately from all districts.

2. The non-voting members are:

a. the duly registered alternates from each Annual Conference;

b. the ex-officio members composed of the incumbent Bishops or their official representatives, the chairperson of the National Council on Youth Ministry, the National Youth Coordinator, and the immediate past national president; and

c. all others present in the session.

B. Annual Youth Conference

1. The voting members are:

a. the Annual UMYFP Officers;

b. three (3) officers, one of whom is the president, from each district; and

c. two (2) representatives from each local chapter.

2. Non-voting members are:

a. the ex-officio members composed of the District Superintendents, the Chairperson of the Annual Conference Council on Youth Ministry, the Annual Youth Coordinator, and the immediate past annual president; and

b. all others present in the session.

C. District Youth Conference

1. The voting members are:

a. the District UMYFP Officers;

b. Four (4) representatives, one of whom is the president, from each local chapter.

2. The non-voting members are:

a. the ex-officio members composed of the resident District Superintendent, the Chairperson of the District Council on Youth Ministry, the District Youth Coordinator, and the immediate past district president; and

b. all others present in the session.

D. Local Chapter Youth Conference

1. The voting members are the official members in the local chapter.

2. The non-voting members are the ex-officio members composed of the Local Pastor, the Local Deaconess, and the Local Youth Coordinator.

Section 3. Powers and Functions of the Youth Conference

The Youth Conference in each level shall have the following powers and functions:

1.  study and adopt the program thrust for the ensuing term based on the needs of the whole youth ministry as reported by the Executive Committee in the level concerned, taking into consideration the recommendations of the immediate lower level;

2.  hear, accept, discuss and approve the reports of the Executive Committee of the level concerned and of the immediate lower level. All reports are subject for review in relation to the purposes and objectives of the Fellowship and to the adopted programs and actions taken by the Youth Conference of the level;

3.  hear the reports of the boards, agencies and other bodies connected to the Fellowship;

4.  develop programs based on the needs of the level, considering matters that will contribute to the benefit of the Fellowship as a whole and consequently draft a specific plan of action;

5.  elect the Executive Committee of the level;

6.  work out the finance of the level for the ensuing term; and

7.  serve as auxiliary to the boards, councils and other agencies of the level as provided for in The United Methodist Church Book of Discipline and in the Conference Program on Rules of Order (CPORO).

Section 4. Duty of the National Youth Conference

It shall be the duty of the National Youth Conference to adopt, review, amend, revise and ratify the UMYFP Constitution and By-Laws, subject to the provisions of Article XV of this Constitution.

Section 5. Convening of the Youth Conference

The Youth Conference shall convene regularly as follows:

1. for the National Youth Conference: once (1) in every two (2) conference years.

2. for the Annual Youth Conference: once (1) every conference year, preferably before the Regular Session of the Annual Conference concerned.

3. for the District Youth Conference: twice (2) every conference year,

4. for the Local Chapter Youth Conference: at least twice (2) every conference year.

Article VI

THE YOUTH COUNCIL

Section 1. Rationale for Youth Council

The Youth Conference in every level shall have a corresponding Youth Council, except in the local chapter, to act on its behalf while it is at recess.

Section 2. Composition of the Youth Council

The Youth Council in each level, except in the local chapter where there is none, shall be composed of the following: A. National Youth Council

1. The voting members are:

a. the National UMYFP officers;

b. two (2) representatives, one of whom is the president, from each Annual Conference.

2. The non-voting members are :

a. the duly registered alternates from each Annual Conference;

b. the ex-officio members are composed of the incumbent Bishops or their official representatives, the Chairperson of the National Council on Youth Ministry, the National Youth Coordinator and the immediate past national president; and

c. all others present in the session.

B. Annual Youth Council

1. The voting members are :

a. the President of the Annual Conference;

b. four (4) members of the Annual UMYFP officers; and

c. four (4) representatives, one of whom is the president, from each district.

2. The non-voting members are :

a. the ex-officio members composed of the District Superintendents in the Annual Conference, the Chairperson of the Annual Conference Council on Youth Ministry, the Annual Youth Coordinator and the immediate past annual conference president; and

b. all others present in the session.

C. District Youth Council

1. The voting members are:

a. the District UMYFP officers; and

b. two (2) representatives, one of whom is

the president, from each local chapter.

2. The non-voting members are:

a. the ex-officio members composed of the District Superintendent, the District Youth Coordinator and the immediate past district president; and

b. all others present in the session.

Section 3. Powers and Functions of the Youth Council

The Youth Council shall have the following powers and functions:

a. act on all matters in behalf of the Youth Conference while it is at recess, except the reviewing, amending and revising of the UMYFP Constitution and By-Laws as stated in Article V Section 4 of this Constitution.

b. adopt policies and measures referred to it by the Youth Conference of the level concerned and ensure that such policies and measures are not contrary to the UMYFP Constitution and By-Laws; and

c. validate the programs presented to it by the Working Departments.

Section 4. Convening of the Youth Council

The Youth Council shall convene regularly at least twice (2) every conference year and when majority of its members deem it necessary.

Article VII

THE EXECUTIVE COMMITTEE

Section 1. Rationale for the Executive Committee

The Executive Committee shall implement the programs and actions taken by the Youth Conference and the Youth Council.

Section 2. Composition of the Executive Committee

The Executive Committee in each level shall be composed of the following: 1. for the National Executive Committee:

The President, Executive Vice President, Area Vice-Presidents, Executive Secretary, Finance Officer and Working Department Heads. The ex-officio members shall be the National Youth Coordinator, Chairperson of the Philippines Central Conference Board of Laity and the immediate past president.

2. for the Annual Executive Committee:

The President, Vice President, Executive Secretary, Finance Officer and Working Department Heads. The ex-officio members shall be the Annual Youth Coordinator, Annual Conference Lay Leader and the immediate past president.

3. for the District Executive Committee:

The President, Vice President, Executive Secretary, Finance Officer and the Working Department Heads. The ex-officio members shall be the District Youth Coordinator, District Conference Lay Leader and the immediate past president.

4. for the Local Chapter Executive Committee:

The President, the Vice President, the Executive Secretary, the Finance Officer and the Working Department Heads. The ex-officio members shall be the Administrative Pastor or the Associate Pastor, the Deaconess, the Church Lay Leader, the Youth Coordinator and the immediate past president.

Section 3. Powers and Functions of the Executive Committee

The Executive Committee in each level shall have the following powers and functions:

1. supervise and coordinate the implementation of programs, projects and actions approved and validated by the Youth Conference or Youth Council;

2. authorize the disbursement of funds as approved by the Youth Conference or the Youth Council;

3. prepare the agenda for the Youth Conference and the Youth Council meetings;

4. act on matters referred to it by the Youth Conference or the Youth Council;

5. act on all matters that need urgent action, provided that such actions are not contrary to the intents and purposes of the fellowship as embodied in this Constitution and to the actions passed by the Youth Conference or Youth Council of the level concerned. These actions and decisions shall be subject to the confirmation of the Youth Council of the level concerned. For actions that have significant financial impact, the Youth Coordinator should be closely involved;

6. appoint the members of the working departments subject to the confirmation of the Youth Council in the case of the National, Annual Conference, and District levels and of the Youth Conference in the case of the Local Chapter;

7. recommend for the appointment of the Youth Coordinator to the appropriate body upon the recommendation of the Youth Conference; and

8. recommend an external auditor to the Youth Council or, in the case of the Local Chapter, to the Youth Conference, with the qualifications stated in article XIV Section 2 of this Constitution.

Section 4. Limited Power and Functions of the Executive Committee

The Executive Committee in the Local Chapter shall have the same powers and functions stated in Section 3 of this Article except that it shall act upon the approval of the Local Chapter Youth Conference.

Section 5. Convening of Meetings

The Executive Committee in all levels shall meet regularly and as often as necessary.

Article VIII

THE OFFICERS AND THEIR FUNCTIONS

Section 1. Definition

An officer shall be a member of the Fellowship who is duly elected by the Youth Conference or the Youth Council to assume a leadership position in the Executive Committee.

Section 2. The Officers

The officers are the President, Executive Vice-President, Area Vice Presidents (one per Episcopal area) in the case of the National level, Executive Secretary, Finance Officer and the Working Department Heads.

Section 3. Functions of the President

The President shall:

  1. be the official representative of the level concerned;
  2. convene and preside over the session and meetings of the Youth Conference, the Youth Council and the Executive Committee;
  3. convene the Committee on Elections;
  4. issue directives and memos that will assist in implementing the actions and approved programs of the concerned level; and
  5. serve as the ex-officio member of the Ecumenical and Church-Society Affairs Department.

Section 4. Functions of the Executive Vice-President

 

The Executive Vice-President shall:

  1. co-preside with the President over the meetings of the Youth Conference, the Youth Council and the Executive Committee;
  2. assume the duties and functions of the President in case of resignation or temporary unavailability;
  3. coordinate with the different presidents of the immediate lower level to ensure connectionalism and program implementation, and with the Area Vice-Presidents in the National level;
  4. in the Annual Conference, District Conference and Local Chapter levels, be responsible for the arrangement of dates and venues of visitations and activities;
  5. take charge of all membership concerns in the level concerned; and
  6. serve as the ex-officio member of the Christian Nurture and Formation Department.
  7. Assume the responsibility of the area vice-president in case of vacancy.

Section 5. Functions of the Area-Vice Presidents

    The Area Vice-Presidents shall:

    1. come from the Episcopal area concerned;
    2. represent their respective Episcopal Areas in the National UMYFP Executive Committee;
    3. monitor and coordinate with the annual conferences in implementing the national programs in their respective area;
    4. be responsible for the arrangement of dates and venues of visitations and activities in the National level subject to the approval of the National UMYFP Executive Committee;
    5. take charge of all membership concerns in their respective area; and
    6. coordinate with the Office of the Bishop with regard to the youth programs in their area.

    Section 6. Functions of the Executive Secretary

    The Executive Secretary shall:

    1. prepare the agenda of the meetings together with the President;
    2. make notices and correspondences as directed by the President, the Executive Committee, the Youth Council, or the Youth Conference in the level concerned;
    3. record and safe keep the minutes of the meetings and other documents; and
    4. serve as the ex-officio member of the Information, Communication and Resource Department.

    Section 7. Functions of the Finance Officer

    The Finance Officer shall:

    1. receive, collect and keep the financial assets of the level concerned;
    2. disburse funds as authorized by the Executive Committee;
    3. present an audited financial report to the Youth Conference and to the Youth Council during their meetings and present a financial report to the Executive Committee when requested to do so;
    4. deposit the funds of the Fellowship in a reputable bank; and
    5. serve as the ex-officio member of the Finance Department.

    Section 8. Functions of the Working Department Heads

    The Working Department Heads shall:

    1. represent their respective departments in all meetings;
    2. convene their respective departments and preside over their meetings;
    3. prepare the agenda of the meetings of their respective departments;
    4. coordinate with other working department heads; and
    5. initiate and facilitate the implementation of programs of their respective departments.

    Section 9. Qualifications and Functions of the Youth Coordinator

    The Fellowship shall have a Youth Coordinator who is a youth-oriented pastor, deaconess or lay person. He or she shall:

    1. work together with the youth in planning and implementing their programs;
    2. help in communicating the concerns of the youth to the church; and
    3. be an ex-officio member of the Fellowship in their respective level.

    Article IX

    THE WORKING DEPARTMENT

    Section 1. The Working Departments

    In all levels of the Fellowship, there shall be four (4) Working Departments, namely:

    1. Ecumenical and Church-Society Affairs Department;
    2. Information, Communication and Resource Department;
    3. Christian Nurture and Formation Department; and
    4. Finance Department.

    Section 2. Composition of a Working Department

    Each working department shall be composed of:

    1. a duly elected Working Department Head; and
    2. at least three (3) members in accordance with Article VII Section 3.f of this Constitution. 

    Section 3. The Ecumenical and Church-Society Affairs

    The Ecumenical and Church-Society Affairs Department shall:

    1. promote awareness of The United Methodist Church Social Principles alongside current and vital issues in the society among the members of the Fellowship;
    2. design and facilitate programs with the marginalized sectors in the society;
    3. establish and maintain good relationships with local and international churches outside the United Methodist Church and with other Christian communities which support the principles and objectives of the Fellowship;
    4. coordinate with other ecumenical bodies regarding ecumenical programs; and
    5. promote social holiness by providing opportunities with young people for mission and service.

    Section 4. The Information, Communication and Resource Department

    The Information, Communication and Resource Department shall:

    1. conduct research on issues that affect the young people and consequently provide a youth situationer;
    2. produce education and information materials based on the curriculum;
    3. publish the official newsletter or publication of the Fellowship through the editorial board of the level concerned;
    4. gather, publish and market media materials in print, video, or audio made by young people in the interest of promoting worship, evangelism and Christian nurture;
    5. oversee the maintenance of the official website of the level concerned; and
    6. coordinate with other church bodies or agencies in implementing the programs of the department.

    Section 5. The Christian Nurture and Formation Department

    The Christian Nurture and Formation Department shall:

    1. promote the Wesleyan tradition and heritage and make it relevant in the lives of the young people through innovative approaches;
    2. plan and implement programs that will contribute to wholistic development of the youth;
    3. train and equip servant leaders through leadership development programs;
    4. initiate programs for evangelism and discipleship; and
    5. support and coordinate with the Christian Education program of the church agencies or committees in implementing a discipleship program for the young people.
    6. spearhead the development and implementation of education curriculum for youth, which will serve as the basis for Bible Studies, resource materials, programs and activities;

    Section 6. The Finance Department

    The Finance Department shall:

    1. propose the budget and ensure proper disbursement in adherence to it;
    2. act as the internal auditor of the level concerned;
    3. recommend financial policies and guidelines to the Youth Conference or Youth Council in the level concerned;
    4. identify and recommend to the Youth Conference or Youth Council source of funds that will support the programs of the level concerned;
    5. initiate income-generating projects;
    6. coordinate with the Council on Finance and Administration of the level concerned in implementing the collection and distribution of the Youth Service Fund; and
    7. recommend the amount of the annual membership dues and apportionment to the Youth Conference of the level concerned.

    Article X

    ELECTORAL PROCEDURES

    Section 1. Qualifications for Election

    A candidate shall be eligible for election if he/she is:

    1. a professing member of the United Methodist Church;
    2. single and within the age range of the Fellowship as stated in Article III Section 1 upon assumption of office; and
    3. active in the affairs of the Fellowship in the immediate lower level for at least one (1) year before running for office.

    Section 2. Limitation of an Elected Officer

    An elected officer shall not assume any other elective position in any other level during his/her term. However, he/she may be appointed as a member of a working department in any other level.

    Section 3. Composition of the Committee on Elections

    The Youth Conference in session shall create the Committee on Elections composed of the following:

    1. in the National level, the National Youth Coordinator, three (3) members-at-large, and two (2) church workers (pastor and/or deaconess) present in the Youth Conference.
    2. in the Annual Conference level, a District Superintendent, the Annual Youth Coordinator or a District Youth Coordinator, and three (3) members-at-large.
    3. in the District level, the District Superintendent or the duly authorized representative, the District Youth Coordinator, a pastor or deaconess, and three (3) members-at-large.
    4. in the Local Chapter level, the Administrative Pastor or the Associate Pastor , the Deaconess, the District UMYFP President or the duly authorized representative, and two (2) members-at-large.

    Section 4. Qualifications of the Members of the Committee on Elections

    Members-at-large shall be:

    1. official members of the Fellowship who are not running for any elective position
    2. have experienced serving as officers in any level of the Fellowship.
    3. youth-oriented and known to be actively involved in the affairs of the Fellowship in the level concerned in case of a church worker.

    Section 5. Convening the Committee on Elections

    The incumbent President of the level concerned shall convene the Committee on Elections.

    Section 6. Powers and Functions of the Committee on Elections

    The Committee on Elections shall have the following powers and functions:

    1. elect the chairperson and the secretary of the committee, wherein both must come from the Members-at-Large, on its first meeting;
    2. handle the application of candidates and set the schedule of election within the duration of the Youth Conference or Youth Council;
    3. interview and screen the candidates based on the qualifications stated in Section 7 of this Article;
    4. present to the Youth Conference a maximum of fifteen (15) eligible candidates;
    5. facilitate the election process;
    6. decide on all election matters, provided that these decisions are not contrary to the policies and best interest of the Fellowship; and
    7. proclaim the elected officers after a prayerful deliberation of their respective positions.

    Section 7. Criteria

    The Committee on Elections shall consider the following in interviewing and screening the nominees for elective positions (additional criteria may be included if necessary):

    1. vision and plans for the level concerned;
    2. talents and skills that they may contribute;
    3. level of commitment to the Fellowship;
    4. knowledge of Methodist history, tradition and heritage; and
    5. specific needs of the level concerned

    Section 8. Election Procedure

    The election shall be conducted in the following manner:

    1. An eligible candidate shall be endorsed by at least two (2) official members of the Fellowship to the Committee on Elections. The endorsers shall submit on a piece of paper the name of the candidate with his/her consent, personal details and reasons why they believe he/she shall be elected.
    2. The committee shall gather the nominations within the set period.
    3. The nominees shall be interviewed and screened according to the criteria stated in Section 7 of this Article.
    4. The chairperson of the committee shall present to the Youth Conference or Youth Council each qualified candidate together with his/her profile.
    5. The endorser shall introduce the candidate before the body and state their reasons for the endorsement.
    6. Each candidate shall be allowed to speak openly and briefly about their visions and plans for the Fellowship.
    7. After all the candidates have spoken, the committee shall facilitate the election through secret balloting.

    Section 9. Election of a Candidate

    A candidate shall be considered elected if he/ she has received at least 50% + 1 of the total votes cast and be among the candidates who received the highest votes to take the available elective positions. In the case of the annual conference, district, and local chapter levels, the number of elective positions is eight (8). In the case of the national level, the number of elective positions is eight (8) plus the total number of Episcopal areas in the Philippines Central Conference. If there is any deadlock, the Youth Conference shall settle the matter by a secret ballot.

    Section 10. Determination of Positions

    The officers-elect shall decide their respective positions through the following process:

    1. They shall write their preferred positions on a piece of paper and submit it to the committee.
    2. The committee shall guide them in choosing their respective positions through a discussion that shall take place in front of the Youth Conference in session. If there is any deadlock in the desired position, the Youth Conference shall settle the matter by a secret ballot.
    3. After the respective positions of the officers-elect have been determined, the committee shall proclaim the new set of officers.

    Article XI

    TERM OF OFFICE

    Section 1. Commencing of Term

    The term of office of the elected officers shall begin on the first (1st) day of June following the election.

    Section 2. Duration of Term

    The term of office shall be according to the following:

    a.   The officers in the National, Annual and District levels shall serve for two (2) conference years.

    b.   The officers in the local chapter shall serve for one (1) conference year.

    c.   The officers elected to take the vacant positions shall start their term on the day they are elected and shall be co-terminus with the incumbent officers.

    Section 3. Resignation

    An officer shall be considered resigned due to any of the following reasons:

    a.   Inability to perform his/her duties and functions as an officer for two (2) consecutive months provided there is proper consultation.

    b.   Appointment to full time ministerial or deaconess work.

    c.   Any violation on the qualifications for or prior to election, as stated in Article X, Section 1, during the whole term of office

    d.   Formal voluntary resignation.

    Section 4. Incidence of Vacancy

    Upon the occurrence of a vacancy, the Executive Committee shall announce the existence of the vacancy and appoint a temporary replacement.

    Section 5. Appointment

    The appointment of officer shall be settled as follows:

    a.  The appointment of a temporary replacement shall end upon the election of a new officer in the regular session immediately following the occurrence of vacancy.

    b.   The qualifications of the member being appointed for office shall be the same as that of the officers as stated in Article X Sections 1 and 2 of this Constitution.

    c.   A member that has been disqualified by the Committee on Elections or did not receive 50% + 1 votes in a recently concluded election shall not be qualified for appointment.

    Article XII

    COMPLAINTS

    Section 1. Filing of Complaint

    A member can file a written complaint attested by at least two (2) witnesses against a member or an officer and address it to the Youth Council of the concerned level, or in the case of the local chapter to the Youth Conference.

    Section 2. Creation of an Ad Hoc Committee

    The Youth Council or Youth Conference of the level concerned shall create an Ad Hoc Committee that shall:

    a.  investigate the issues and complaints that negatively affect the interest of the Fellowship and the provisions of this Constitution; and

    b.  recommend appropriate actions for the resolution of the complaints within the time frame set by the council or conference of the level concerned or, in the case of the local chapter, the Youth Conference.

    Article XIII

    FINANCE

    Section 1. Sources of Funds

    Funds for the Fellowship shall primarily come from the Youth Service Fund, the annual dues and apportionments.

    Section 2. Financial Supports

    The local chapter shall be financially supported by all its members. The local chapter shall financially support the District, the District shall financially support the Annual Conference, and the Annual Conference shall financially support the National level. The financial support to the higher levels shall come in the form of apportionments, the amount of which shall be determined by the Youth Conference of the level being supported.

    Section 3. Annual Dues

    The local chapter shall determine the amount of the annual dues which shall serve as its standing fund.

    Article XIV

    GENERAL PROVISIONS

    Section 1. Announcement of Agenda

    The agenda of the Youth Conferences and Youth Councils shall be announced at least a month before the scheduled meeting.

    Section 2. Selection of the External Auditor

    An external auditor shall have the following qualifications:

    a.   a professing member of the United Methodist Church;

    b.   has a relevant experience in auditing church financial records;

    c.   not related by blood up to the second degree with any of the officers of the level concerned; and

    d.   preferably a Certified Public Accountant, if available, or if the Youth Conference or Youth Council deemed it necessary.

    Section 3. Temporary Structures

    The Fellowship in any level may create temporary structures that are not specifically stated in this Constitution in order to satisfy the needs of that level. The temporary structures should be approved by two-thirds (2/3) vote of the Youth Conference of the concerned level. These temporary structures must not go against the aims of the Fellowship and the provisions of this Constitution.

    Section 4. Interpretation of the Constitution

    This Constitution shall be interpreted liberally in order to promote the best interest of the Fellowship, taking into account the aims, purposes, objectives and common practices of the Fellowship in various levels.

    Article XV

    AMENDMENTS AND REVISION

    Section 1. Revision of the Constitution

    This Constitution shall not be revised within eight (8) years after its ratification. However, amendment to this constitution can be made four years after the ratification and every two years thereafter.

    Section 2. Calling for a Constitutional Convention

    The National Youth Conference may call for a Constitutional Convention with the approval of two-thirds (2/3) vote of all the voting delegates present.

    Section 3. The Committee and its Functions

    The National Youth Conference shall elect five (5) members to form the Committee on Constitutional Amendments and Revision, which shall have the following functions:

    1.   elect the chairperson and the secretary of the committee on its first meeting;

    2.   facilitate, receive and gather proposed amendments;

    3.   coordinate with the National Youth Council regarding the Constitutional Convention;

    4.   preside at the time of the convention through its chairperson; and

    5.   prepare a final draft of the approved amendments and revisions for circulation in the lower levels.

    Section 4. Qualifications of the Committee Members

    A member of the Committee on Constitutional Amendments and Revision shall have the following qualifications:

    1.   an official member of the Fellowship;

    2.   a voting delegate to the National Youth Conference; and

    3.   not an incumbent officer in the National level prior to election to the committee.

    Section 5. Proposed Amendments

    Any amendment to this Constitution may be proposed by:

    1.   The Youth Conference in any level of the Fellowship upon two-thirds (2/3) vote of all its voting members present in its session.

    2.   Any duly registered voting member of the Constitutional Convention.

    Section 6. Members of the Constitutional Convention

    The Constitutional Convention shall be composed of five (5) voting members elected from each Annual Conference. The non-voting members are workers, youth coordinators and all others present in the constitutional convention.

    Section 7. Dissemination of Constitutional Draft Prior to Ratification

    It shall be the duty of the Constitutional Convention upon its adjournment to circulate for discussion by all means possible in the lower levels the proposed draft of the constitution at least six (6) months prior to the ratification by the National Youth Conference as stated in Article XVI Section 1 of this Constitution.

    Section 8. Ratification of the Constitution

    Any amendment to or revision of this Constitution according to Section 1 of this Article shall be valid only when ratified by a two-thirds (2/3) vote of all the voting members of the National Youth Conference.

    Article XVI

    TRANSITORY PROVISIONS

    Section 1. Prerequisite to Ratify the New Constitution

    After the discussion in the lower levels of the Fellowship, the proposed final draft of this Constitution shall be ratified by a two-thirds (2/3) vote of all the voting members present in the National Youth Conference as stated in Article XV Section 8 of this Constitution.

    Section 2. Discussion of the New Constitution on the Website

    This constitution shall be made available in the official national website of the Fellowship to provide a venue for open discussion regarding this Constitution.

    Section 3. Frequently Asked Questions

    The Committee on Constitutional Amendments and Revision shall prepare a document containing the answers to frequently asked questions (FAQ) about this Constitution.

    Section 4. Discussion of this Constitution

    The Local Chapter, District and Annual Conference levels shall be tasked to conduct study and discussion groups about this Constitution for a smooth transition.

    Section 5. Effectivity

    All the provisions in this Constitution shall take effect immediately upon ratification. The transitory period is two (2) years wherein all levels shall adjust to follow this Constitution.

    EXPLANATORY NOTES

    AD HOC COMMITTEE

    A temporary committee created by the Youth Conference or Youth Council to undertake a specific task such as the investigation of complaints.

    APPORTIONMENT/QUOTA

    The amount of financial support that the lower level of the Fellowship should give for the higher level, the amount of which is set by the higher level of the Fellowship. The same term is used for the financial support given to the general fund of a level in the Church. For example, the District UMYFP may also pay its apportionment or quota to the Annual Conference UMYFP. The District UMYFP also pays apportionment to the District Conference of the Church.

    AUXILIARY (refers to Art V Sec 3g)

    Having a supporting role to the bodies and agencies of the Church that affect the UMYFP.

    BISHOP

    An elder pastor elected by the Philippine Central Conference to be the chief leader of the Church; usually has an assigned Episcopal Area and serve for a term of four years, since the PCC meets every four years.

    BOOK OF DISCIPLINE

    The book that contains all the doctrines, organizational work, and entire procedures of the United Methodist Church all over the world; can be considered as the constitution of the Church. The agencies and bodies involved with the youth ministry are stated in this book.

    CONFERENCE PROGRAM ON RULES OF ORDER (CPORO)

    This is the equivalent of the Book of Discipline in the Central, Annual, and District Conferences. Young people can also refer to this document to know the agencies of the church that help in youth ministry.

    CONNECTIONAL BODIES / AUXILIARY CHURCH AGENCIES

    In the Local Chapter, the UMYFP is accountable to the Church Council. The Fellowship in this level is represented by its President to the Church Council. The young people are also entitled to become members of the committees and boards of the local church.

    In the District and Annual Conference levels, the UMYFP is accountable to the Council on Youth Ministry and to the Board of the Laity. The President of the District and Annual Conference UMYFP should also report regularly to the meetings of the Council on Ministries in the level concerned.

    The National UMYFP is accountable to and should work with the following agencies.

    1.   National Council on Youth Ministry (already stated in the Explanatory Notes)

    2.   Board of Christian Education and Communication. This is the church agency that takes charge of the Christian Education program of the UMC and publishes materials for bible studies. The national UMYFP President is a member of this Board.

    3.    Board of the Laity. As one of the laity organizations of the church, the UMYFP is accountable to this Board.

    4.   Board of Church and Society. The National UMYFP President is a member of this Board. This takes charge of the issues that plague the church and society and looks for means through which United Methodists can make their faith meaningful in our society.

    CONNECTIONALISM (refers to Art VIII Sec 4c)

    An organizational structure of the United Methodist Church wherein there exists a higher and a lower level and the two are dependent on each other. For example, the General Conference, composed of all Central Conferences, is the highest level in the United Methodist Church worldwide. All the Central Conferences, including the Philippine Central Conference, report to the General Conference and follow its proceedings (implement its decisions). On the other hand, the PCC is made up of annual conferences, which are made up of district conferences, which are made up of local churches. Whatever is decided by the PCC is implemented by the annual conferences, then by the district conferences, then by the local churches.

    CO-TERMINUS

    Co-terminus means “to end with”. The term of office of a UMYFP officer who is appointed and then chosen through a special election to fill up a vacant position in the Executive Committee in the level concerned shall end together with the incumbent officers.

    COUNCIL ON FINANCE AND ADMINISTRATION

    The agency that administers the finances of the district, annual or central conference. Usually, any kind of financial transactions need to pass through this council.

    CURRENT and VITAL ISSUES (refers to Art IX Sec III)

    Current and vital issues refer to contemporary political, economic, cultural, spiritual, and social issues being faced by the Philippine society. These issues may have direct or indirect impact on the well-being of youth. Such current and vital issues may also deal with issues that are being faced by the United Methodist Church as it implements its ministry in the Philippines.

    DISCIPLESHIP (refers to Art IX Sec 5d, e)

    Making people become followers of Jesus Christ.

    ECUMENICAL TIES/ECUMENISM

    Refers to establishing good relationships with other denominations. Recognized as a strong advocate of ecumenism, the UMYFP is a member of the Kalipunan ng Kristiyanong Kabataan sa Pilipinas (KKKP), the youth arm of the National Council of Churches in the Philippines (NCCP), in which UMC is a member. The KKKP reports during the Youth Conference (referred to as “other bodies” in Art V Sec 3c).

    ELECTIVE POSITION

    Refers to a leadership position in the Fellowship that can only be gained through an election process. To become an officer of the Fellowship, one needs to be elected.

    EPISCOPAL AREA

    A group of annual conferences to which a bishop is assigned. Currently, there are three Episcopal areas in the Philippines: Baguio Episcopal Area, Manila Episcopal Area and Davao Episcopal Area.

    EVANGELISM

    Sharing Jesus Christ to people to receive Him as their personal Lord and Savior.

    EX-OFFICIO

    The term used to describe those persons who have accountability over a position or deciding body. Usually, they are the pastors, deaconesses and consultants. They may participate in the affairs of the youth but they are not entitled to vote.

    FORMAL VOLUNTARY RESIGNATION (refers to Art XI Sec 3c)

    A letter of voluntary resignation is submitted to the Executive Committee of the level concerned.

    FULL-TIME/ORDAINED MINISTRY (refers to Art III Sec 3 and Art XI Sec 3b)

    In the United Methodist Church, a person who has been ordained has to dedicate all of his/her life to serve the Lord Jesus Christ as an elder or a deacon/deaconess. Young people who have been ordained may still participate in the affairs of the UMYFP. However, they can no longer assume any elective position with the Fellowship.

    LAY PERSON

    A member of the Church who is not a clergy. In UMC context, the lay (plural laity) encompasses the UMYFP, UM Young Adults Fellowship, UM Women Society of Christian Service, UM Men and the deaconesses.

    LEVEL OF COMMITMENT (refers to Art X Sec 7c)

    Refers to the amount of time, property, talents, and other personal offerings that a person is willing to devote, offer, or commit.

    MEMBERSHIP DUTIES (refers to Art III Sec 2)

    Refer to all tasks that a member is expected to do. It includes participating in the activities of the Fellowship and paying of annual membership dues with the amount set by the youth conference of the level concerned.

    MEMBERSHIP IN A LOCAL CHURCH

    A person who has been baptized and who has been received into membership in a local church through confession of faith or by transfer of membership and who has taken the vows of membership. A person who is a member of any local United Methodist Church is a member of the United Methodist denomination as a whole. It is the obligation and the responsibility of the pastor of the local church to decide who will be admitted into membership. Members of the local church are those people who regularly contribute and commit to the overall ministries of the local church.

    NATIONAL COUNCIL ON YOUTH MINISTRY (refers to Art V sec 2a and Art VI Sec 2a)

    This is the coordinating body of the UMYFP and the UM Young Adult Fellowship in the Philippines in the national level. The National UMYFP should work with this body in setting the overall direction of the youth ministry in the Philippines Central Conference. Through this, there will be no duplication of ministries and there will be a sharing of resources for the two youth organization of the UMC in the Philippines.

    NON-VOTING MEMBERS

    Non-voting members of the Youth Conference, Youth Council, and Executive Committee include the ex-officio members and all others present during the meetings of these bodies. These non-voting members may participate in the discussions but they may are not entitled to vote.

    PROFESSING MEMBER

    A baptized person who has attended the confirmation or membership class in a local church. It includes taking the membership vow in the United Methodist church and profession of faith or declaration of transfer if baptized from other churches. In the UMYFP, only professing members are allowed to become officers.

    PROGRAMS

    A term that includes both activities and projects.

    QUORUM

    The majority of the total number of registered delegates in a session or meeting to officially approve an action according to the powers and functions of the group. The UMYFP is not very strict in terms of the implementation of quorum. As long as the meeting has been publicized well, those who attend the meeting make up the quorum.

    REGISTERED ALTERNATES

    Properly registered delegates who can substitute for voting members during the Youth Conference or Youth Council session.

    SINGLE (qualification for election)

    The candidate must not be married or have a live-in partner. He/She must also have no child.

    SOCIAL HOLINESS (refers to Art IX Sec 3e)

    A Wesleyan tradition that emphasizes the mission and service of Christians to the society as an expression of Christ’s love to people.

    SOCIAL PRINCIPLES (refers to Art IX Sec 3a)

    A collection of statements of the UMC addressing the important social issues all over the world. The Social Principles represent the efforts of the General Conference to speak to human issues in the contemporary world from a biblical and theological foundation. The Social Principles is reviewed by the General Conference and is printed in full in the Book of Discipline.

    TWO (2) CONSECUTIVE MONTHS (refers to Art XI Sec III)

    When a UMYFP officer does not communicate through text message, phone calls, or letters, to the Fellowship for a maximum of two (2) consecutive months, especially if there are programs, meetings, activities, and programs, he or she shall be considered resigned from office. During this period, the other members of the Executive Committee in the level concerned shall initiate a consultation with the concerned officer. At the second consecutive month that the concerned officer has not given any reason for the absence, he shall be considered as resigned from office.

    VOTING MEMBERS

    Delegates in the Youth Conference or Youth Council who have all the privileges in the session including the right to vote.

    WESLEYAN TRADITION AND HERITAGE (refers to Art IX Sec 5a)

    Applies to those things related to John Wesley and the movement he began. The word Wesleyan is in many ways synonymous with the term Methodist. This is also what sets us apart from other Christian denominations.

    WHOLISTIC DEVELOPMENT (refers to Art IX Sec 5b)

    The overall development of a person composed of the physical, mental, emotional, social, and spiritual dimensions.

    YOUTH SERVICE FUND

    The fund of the youth gained from the offerings and fund raising of the youth themselves. The money raised is collected by the local church treasurers and the full amount forwarded to the annual conference treasurer who shall then set aside 70% to be distributed among the local churches by the Annual Conference Council on Youth Ministry. The other 30% is sent to the General Board of Discipleship, Division on Ministries with Young People to support its programs. This financial management has been defined by the Book of Discipline as a means of stewardship education and mission support of youth within the UMC.

    YOUTH SITUATIONER (refers to Art IX Sec 4a)

    A report that contains the general state of the youth and discusses the present issues affecting the youth.

    Sources:

      1.   The Book of Discipline of the United Methodist Church, 2004

      2.   www.umc.org

    UMYFP Logo

    The Meaning of the UMYFP Logo

    1.   The outer cross has light points, which stand for the eight beatitudes, a Christian must show these eight qualities in life.

    2.   The four wings of the outer cross represent the four (4) ways Jesus grew, in height (stature), in wisdom, in favor with God, and in with man (Luke 2:52).

    3.  The inner or Latin Cross is empty (not like a crucifix, which includes the body of Christ, emphasizing His sufferings), symbolizes Christ’s sacrifice and victory over death, emphasizing His resurrection. We worship a living Christ.

    4.   As the Latin Cross stands at the center of the emblem, sacrificial service stands at the center of all that we do.

    5.   The circle symbolizes our worldwide fellowship, our fellowship with Christ and with one another.

    UMYFP Medley

    Let’s talk about Jesus
    The prince of peace is He,
    The Lord of lords supreme,
    Throughout eternity
    The Lord, I am the way
    The truth, I am the life
    Let’s talk about Jesus
    more and more.

    Isn’t He wonderful,
    wonderful, wonderful
    Isn’t Jesus, my Lord, wonderful
    Eyes have seen, ears have heard
    It’s recorded in God’s Word
    Isn’t Jesus, my Lord, wonderful

    Wonderful, wonderful,
    Jesus is to me
    Counselor, Mighty God,
    Prince of Peace is He
    Loving me, saving me,
    from my sin and shame
    Wonderful is my Redeemer,
    praise His name.

    His name is Jesus, Jesus, Jesus
    Sweetest name I know
    Fills my every longing
    Keeps me singing as I go

    Where!

    To California, Honolulu
    To the islands of the sea
    Hiroshima, Nagasaki
    Here I am, O lord, send me
    To Australia and Bombay
    To the shores of USA
    To my country, dear Pilipinas
    My Savior leads the way

    For God so loved the world
    He gave is only Son
    To die in Calvary
    From sin he set me free
    Someday He’s coming back
    What glory that will be

    Thank you, Lord, for saving my soul
    Thank you, Lord, for making me whole
    Thank you, Lord, for giving to me
    Thy great salvation so rich and free

    Only one life will soon be past
    Only what’s done for Christ will last
    Only one life will soon be past
    Only what’s done for Christ will last
    Wonderful his love for me

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